Office Manager

We are looking for an extremely passionate Office Manager to join our dynamic team onsite in our Malta Office!

As our Office Manager in Malta, you will lead initiatives to shape a world-class, engaging, and efficient work environment for employees and guests. You will play a key role in the expansion and renovation of our Malta office, ensuring the space is designed for wellbeing, productivity, and high performance.

You will manage and oversee the daily office operations, supported by the cleaning team, while continuously improving workplace procedures and experiences. You’ll also collaborate closely with the Workplace Technology Manager to ensure seamless integration of technology within the office environment. In pararelly with the recruitment of this role, we are also recruiting for an Office Assistant which will report directly to the Office Manager. 

We’re looking for someone who genuinely cares about people’s wellbeing, is highly organised, detail-oriented, and thrives in dynamic settings with a proactive and adaptable mindset.

Your responsibilities as an Officer Manager at Fast Track would include:

• Visitor Management: Ensure all employees and office visitors are greeted and welcomed, ensuring a professional and warm reception experience.

• Office Management and Supplier Coordination: Be the primary contact for all office-related activities, managing suppliers for cleaning, catering, maintenance, and security. Oversee office access and security systems and ensure efficient contract and price negotiations with suppliers, service providers, and landlords.

• Facilities and Health and Safety: Ensure the office complies with health and safety regulations, conducting welcome meetings for new starters covering essential topics like fire safety and first aid. Maintain relationships with third-party service providers, ensuring high service levels and measuring performance.

• Cleaning and Maintenance Oversight: Manage the cleaning services and office assistant team, ensuring the office remains exceptionally clean, well-maintained, and operational.

• Office Projects and Space Planning: Take ownership of office-related projects, such as infrastructure planning or office moves. Support HR in establishing office standards across different locations.

• Inventory and Asset Management: Manage the office’s inventory, ordering supplies and equipment as needed, and overseeing the maintenance of office equipment for uninterrupted operation.

• Office Budgeting and Policies: Update and maintain office budgets, policies, and tracking to ensure all processes align with company standards and financial goals.

• Support for Employee Experience: Assist HR with tasks such as relocation, onboarding, and workspace setup for new employees, and coordinate employee breakfast benefits.

• Event Coordination: Support the planning and execution of internal events, from after-work gatherings to wellbeing initiatives, and organise employee activities like gifting and catering for special occasions.

• Ad-hoc Administrative Support: Handle general administrative tasks, including scheduling meetings, organising business travel, shipping packages, and updating contact databases.

• Office management experience in fast-paced environments 

• Experience with office expansions and renovations

• Leadership experience 

• Excellent stakeholder management 

• Demonstrates strong initiative, prioritisation, and discipline to work independently without frequent guidance 

• Resilient and stress tolerant - maintains performance and emotional control in high-pressure or fast-paced situations 

• Adaptable - thrives in change, quickly adjusts strategies, and remains effective in shifting environments or expectations 

• Accountable - owns outcomes and drives projects forward with confidence, and is personally responsible and owns the outcome

• Highly organised, detail-oriented, solution-oriented

• Ability to work independently and as part of a team

• Ability to prioritise between conflicting tasks 

• Excellent communication skills

• Language requirements: English 

• Driver’s licence 

• Tech-savvy: has the necessary technical skills and experience needed to perform the role. Well-informed about modern technology, has a curiosity and understanding to stay agile, and is open to new technological and disruptive developments and advancements

Nice to have:

• Experience in reporting and budget management

• Project management experience
  

Working at Fast Track

Fast Track is a disruptive technology company, recognised as the iGaming industry CRM leader. Fast Track provides a new way of working, enabling teams to focus on innovation and growth. We are a tight unit with a strong culture and our leadership in tech and the product has attracted high-performance individuals. Fast Track works with hundreds of companies worldwide, with offices in Malta, Sweden, Spain, and the United States, and has been certified as a Great Place To Work®️

Perks and Benefits of Working at Fast Track in Sliema, Malta

• Great Place to Work® Certified – Officially recognised for our commitment to building an engaging, high-trust culture.

• Collaborative Onsite Work Environment – Be part of a dynamic, innovation-driven team in an open, inspiring workspace.

• Best office on the Island - Work in Sliema with an amazing terrace and sea view

• Be part of our yearly Growth Summit – Join our global team for an inspiring event to connect, collaborate, and celebrate together.

• Parking - Enjoy hassle-free commuting with complimentary parking

• Wellbeing Benefit – We sponsor your well-being activities such as gym memberships or fitness classes to support your health, and feel free to join our internal fitness communities, including (Yoga, Football Padel, and Running)

• Private Health Insurance – Comprehensive coverage for you through Atlas.

• Mental Wellbeing – 24/7 access to mental health support, to support your mental wellbeing needs.

• Top-of-the-line Equipment – Best-in-class MacBooks and all the tools you need to excel.

• Breakfast Every Day – Start your morning with a complimentary, healthy breakfast at the office.

• Mobile Plan - We cover your mobile plan

• Fast Track discounts - Get different discounts from nearby shops and restaurants