Office Assistant

We are looking for an extremely passionate Office Assistant to join our dynamic team onsite in our Malta Office!

The Office Assistant plays a key role in helping Fast Track create and maintain a world-class work environment for all employees and guests. The primary objective of the role is to ensure a safe, engaging, and productive workplace that supports high-performance individuals.

To ensure the office is ready before most employees arrive, the Office Assistant will start work at 07:30 each morning, working an 8-hour day. This early start is particularly important for supporting the setup of the daily breakfast buffet and ensuring the office environment is spotless and welcoming.

The Office Assistant reports to the Office Manager and works in close partnership with the cleaning team and the Workplace Technology Manager to ensure the office operates seamlessly and supports productivity across all teams.

We believe the right candidate is genuinely interested in the wellbeing of others and understands how the workplace affects an individual’s physical, psychological, social, and emotional health. You enjoy creating order, working efficiently, and supporting the development of structure in dynamic environments. You are motivated to improve daily operations and contribute to making Fast Track an exceptional place to work.

Your responsibilities as an Office Assistant at Fast Track would include:

• Visitor Management: Greet and assist visitors to the office, including clients, vendors, new employees, and job candidates.

• Employee Support: Act as a go-to person for employee inquiries related to the office environment, supplies, or logistics.

• Breakfast Buffet: Take ownership of the daily breakfast buffet, starting early to ensure it is beautifully prepared and presented to a world-class standard in collaboration with the cleaning team.

• Working Hours: The role requires an earlier start at 07:30, working 8 hours per day, to ensure the office and breakfast setup are ready before most employees arrive.

• Office Cleanliness Support: Collaborate with the cleaning team to maintain a high standard of cleanliness and organisation. If the team is short-staffed, you may be required to support with light cleaning tasks.

• Errands and Logistics: Support smooth office operations by handling occasional errands, including pick-ups and drop-offs (a valid driving licence is required).

• Office Maintenance: Perform simple, in-house maintenance tasks and assist with coordinating external services for more complex issues in partnership with the Office Manager.

• Organisation and Standards: Ensure the office is consistently tidy, well-organised, and aligned with our World Class Environment ambitions. Everything should have its place.

• Stock and Supplies: Help order and receive office supplies, manage deliveries, and ensure stock levels are maintained.

• Inventory and Equipment: Maintain an accurate inventory of office equipment (e.g., laptops, monitors, accessories). Conduct annual audits of employee equipment.

• IT Support Collaboration: Occasionally collaborate with the Workplace Technology Manager to assist with basic IT-related matters, including equipment setup or minor troubleshooting.

• Events and Travel: Support the planning and execution of internal events, team-building activities, celebrations, and travel arrangements.

• Proven experience in a similar role, preferably in an office environment.

• Valid driver’s licence with a clean driving record.

• Basic maintenance skills and the ability to perform minor repairs.

• Proficiency with office equipment and inventory management.

• Strong organisational skills with an eye for detail.

• Ability to handle physical tasks such as lifting and moving office supplies and equipment.

• Reliable and punctual with a strong work ethic and ability to work independently and manage time effectively.

• Professional and friendly demeanour, especially when dealing with visitors and colleagues.

• High standards of cleanliness and organisation.

• Trustworthy and able to handle confidential information.

• Tech-savvy: has the necessary technical skills and experience needed to perform the role. Well-informed about modern technology, have a curiosity and understanding to stay agile, and is open to new technological and disruptive developments and advancements

Working at Fast Track

Fast Track is a disruptive technology company, recognised as the iGaming industry CRM leader. Fast Track provides a new way of working, enabling teams to focus on innovation and growth. We are a tight unit with a strong culture and our leadership in tech and the product has attracted high-performance individuals. Fast Track works with hundreds of companies worldwide, with offices in Malta, Sweden, Spain, and the United States, and has been certified as a Great Place To Work®️

Perks and Benefits of Working at Fast Track in Sliema, Malta

• Great Place to Work® Certified – Officially recognised for our commitment to building an engaging high-trust culture.

• Collaborative Onsite Work Environment – Be part of a dynamic, innovation-driven team in an open, inspiring workspace.

• Best office on the Island - Work in Sliema with an amazing terrace and sea view

• Be part of our yearly Growth Summit – Join our global team for an inspiring event to connect, collaborate, and celebrate together.

• Parking - Enjoy hassle-free commuting with complimentary parking

• Wellbeing Benefit – We sponsor your well-being activities such as gym memberships or fitness classes to support your health and feel free to join our internal fitness communities including (Yoga, Football Padel and Running)

• Private Health Insurance – Comprehensive coverage for you through Atlas.

• Mental Wellbeing – 24/7 access to mental health support, to support your mental wellbeing needs.

• Top-of-the-line Equipment – Best-in-class MacBooks and all the tools you need to excel.

• Breakfast Every Day – Start your morning with a complimentary, healthy breakfast at the office.

• Mobile Plan - We cover your mobile plan

• Fast Track discounts - Get different discounts from nearby shops and restaurants